Payslip Template

Payslips are required by law and have to show certain information such as gross and net pay, income tax and national insurance deducted. The easiest solution is for a small business to use a payslip template.

To get a payslip template online you could:

• Download from the internet
• Use Office software websites (see the ones listed here)
• Create your own in Word or Open Office
• Use a standalone program

Download a payslip template from the Internet

If you search for payslip templates via the search engines you will see a lot of web sites offering them. Some are good, but the ones highlighted on this site are better. Free payslip templates are available if you know where to look.

Use office software websites to buy online

There are many sites available that will provide a payslip template either free or for a small cost. Free ones tend to be limited but there are good suppliers that charge a small amount for payslips. Try Euroffice Payslip Templates as they have a good range. Also UK Office Direct Payslips, and Viking Direct Payslips offer a lot of different options.

Create your own in Word or Open Office

If you know what information needs to be included on a payslip template then you can use a standard office program such as Word, Excel or Open Office to produce them yourself. They won’t look as good as the purchased templates but they will do the job.

Use a standalone program

You can purchase programs online that will calculate all the necessary tax and national insurance payments for you and print the payslips.

You can find office software websites that stock payslip templates online.

Euroffice Payslip Templates

They have Sage Compatible Pay Advice Form for Software with a Standard payslip layout.

UK Office Direct Payslips

Stocked with Communisis Pegasus Compatible Secure Pay Advice. Communisis Pegasus Opera II-Compatible Laser Pay Advice.

Viking Direct Payslips

These have a section for Sage and Pegasus Accounting forms which include invoices, statements, remittance advice, as well as payslips.

There is certain information that by law has to be included on a payslip. There is other information that your employer might include. These items may be important for your businessso check carefully that they are all included in the template you use.

Gross Pay: Total monthly, or weekly, pay before deductions.

Income Tax: This is compulsory. It is the amount deducted and paid to the Inland Revenue. The amount is calculated by using your tax code.

National Insurance: This is also compulsory and is the amount deducted and paid to the Inland Revenue.

Pension Contributions: This may be a company pension scheme.

Net Pay: This is the actual amount after all deductions that is paid to the employee.

Tax Code: This may be included on the payslip for your information.

Employee Number: This may be shown and is allocated by the company.

National Insurance Number: Not required but sometimes shown on the payslip.

Different payslip templates provide space for different information. Make sure the one you choose shows the compulsory information and whatever else you need to provide in your company. If in doubt check with the relevant finance department. They must show at least income and deductions for the employee.